If you are planning a large event, from a wedding to a family reunion, there are some considerations to keep in mind that will make your event run smoothly, allowing you to enjoy the time rather than be stressed and worried that something will go wrong. When you begin to plan a large event, there are some tips you can easily follow that will reduce your stress and increase your enjoyment of the party.

As you are planning your event, consider these tips to help the process go smoothly and allow you to have the best event you can!

Consider Your Audience

The event you plan will be dictated by the attendees and the occasion. Planning a formal fundraising gala will come with different challenges than planning a children’s birthday party, so it is important to plan according to the function. While you may consider party game rentals for any event that includes children and family, such as a birthday party or family reunion, you will consider other options for a memorial service or high-class gala. This is why it is important to plan around the event. In considering your attendees and audience carefully, you will be on the right path to making the event fun and appropriate, no matter the occasion.

It is also important to have an idea of the scale and direction of your event when you begin planning. If you are expecting 50 people, your planning strategies will be entirely different than if you are planning an event for 500 people. Ensuring that you have a solid idea regarding the scope, direction, and attendance of your event will lead to fewer headaches along the way, and a clearer ability to plan accordingly.

Theme and Decor

An exciting aspect of arranging an event is selecting a theme and coordinating the décor. The theme you choose establishes the mood and ambiance for the whole event, giving your guests a unique experience. Planning a wedding, a birthday party, or a business event? Carefully choosing a theme and using imaginative décor may take your event to the next level. Think about the goal of your event and the preferences of your attendees while coming up with theme ideas. Are you going for a refined and elegant ambiance, or maybe something more wacky and whimsical? The subject must be appropriate for the situation and appeal to your visitors. Once you’ve decided on a theme, it’s time to bring it to life with your décor selections. Décor elements such as lighting, table settings, centerpieces, inflatable solutions, and signage should align with your chosen theme. Pay attention to color schemes, textures, and patterns that complement the overall aesthetic. For example, if you are planning to have inflatable arches for welcoming your guests to a wedding or sports event, then blow-up archways from Custom inflatables can perfectly align with your overall theme and color scheme. By coordinating these details, you create a cohesive and visually appealing environment that immerses your guests in the event’s atmosphere.

Activities and Food

Deciding if your event will be catered or not is important in the early planning phases. Deciding whether you will offer food and drinks at your event will dramatically change the way you plan it, so it is important to consider this idea. Should you choose to serve liquor, you will need a license, and that’s an extra step in the planning process. Every change you make along the way will lead to more considerations and possibly inflate your budget, so ensuring you know exactly what goals you have for them even before you begin contacting vendors, setting dates, and choosing locations is incredibly important.

Planning an event

You may choose a venue that does not allow consumption or does not have a kitchen available for food service, so these are important decisions to make in the early planning stage. Having a draft idea of how you want to run the event will allow you to make choices regarding venue and budget as you begin to firm up your ideas. But booking a venue that does not allow service, and then deciding you want an open bar, could lead to losses of deposit and all sorts of headaches. So decide upon the type of event you want before you book or put money down on anything that has to do with your event.

Professional Event Planners

Some people simply love planning events, while others may feel out of their depth, or pressured by time constraints and expectations. If you are looking to take a more hands-off approach to your event, and simply list your desires and enjoy the party, then a professional planner may be the right way to go for you. Depending on your experience, budget, and personal needs, party planners and consultants can be a great tool in your repertoire when it comes to making your event all that it can be. 

Planning an event

By using professional event planning services you can also choose how involved they will be. Maybe you have them plan the event in its entirety, or simply assist you with certain aspects of the event that feel overwhelming for you. Consulting with a professional and working out a plan that works best for you can be a great idea, especially when planning larger, more formal events. Party planners can be very flexible and work within your budget and work with your desires, to assist you in throwing the party of your dreams. 

While there are many considerations to take into account when planning your event, these first-step decisions will allow you to book, plan and budget your event with greater ease and peace of mind. Planning big events can be incredibly fun and fulfilling, and by having a solid game plan in place you will be sure to succeed no matter what event you are planning.